The academic ID (passo) is activated as a library card in the Library of the Department where the user belongs. The Library issues an external user card only to those who do not have the right to an academic ID, with a subscription fee, the amount of which depends on the duration and status of the user. (See Library Cards, Loans, Reservations)


Validity: the library card is valid as long as the holder is a member of the academic community with the obligation to renew it. The renewal is done by showing the academic ID or a certificate from the secretariat. The duration of the renewal depends on the category of users (see library regulation). For undergraduate students it is valid for 1 year.

Charge: (for the library card): none, but is free only for members of the academic community.

With the library card you can:

  • Borrow books from all AUTh libraries
  • Check online the books you have borrowed (using a desired PIN that you have declared in the Library)


The circulation of the Library’s material is determined by the single Regulation for the Operation of the libraries of AUTh. The full regulation can be found at

Borrowing rights are shaped by the nature of the borrower and the type of material he wishes to borrow. The following is an excerpt from the terms of use.

4.2. Terms of borrowing and renewals

Depending on their status, users can borrow and renew the documents as follows:

Member Status Maximum number of borrowed items Maximum loan duration Maximum number of renewals
Faculty members Twenty (20) Sixty (60) *
calendar days
Two (2) times
Teachers with a working relationship with AUTh (e.g. P. D./407)

Laboratory Teaching Staff

AUTh postdoctorals

PhD candidates

Postgraduate students

Fifteen (15) Thirty (30) calendar days Two (2) times
Undergraduate students

Erasmus students

Employees with any employment relationship with AUTh

Six (6) items (4 from a standard loan collection & 2 from a limited collection lending) Fifteen (15)
calendar days
Two (2) times
External members ** Three (3) Fifteen (15)
calendar days
One (1) time

* It is noted that in order to facilitate faculty members in their teaching duties, an extended loan period is set for them. However, it is clarified that under the responsibility of the librarian, if the presumption is requested by any other category of members, the faculty member must return it to the library so that the applicant can borrow it as a presumption of the collection of full or limited borrowing depending on decision of the competent librarian.

** Erasmus students can also issue a card for a limited period of time based on the length of their stay, as evidenced by the corresponding official document of the Faculty or Department that they study with the respective rights of the external members.

Fines: the borrower has the obligation to return the borrowed material within the time limits set by the automated program used. For any book that is not returned on time, the borrower is required to pay a fine of 0.30 euros per day of delay. When a user is fined, he cannot borrow from any University Libraries until its repayment (see in detail in the Library Operating Regulation, Article 4.3. Fines). The Chemistry Department Library spends the proceeds from the fines on equipment and enrichment of its collection.

Book reservations: Library members have the option of making a reservation of a book that is on loan. More information about the booking service in Article 4.2. (paragraphs 4.2.3 and 4.2.4) of the AUTh Library Operation Regulation.


Books are protected by an electronic control system. Before they can be removed from the Library, they must be inspected by the circulation desk.

No book comes out of the Library if it is not borrowed.

Borrowing is done only during the opening hours of the Library.

When readers enter the Library, they must lock their bags and personal items in the cabinets located at the entrance.

The use of food, beverages and smoking is not allowed in the Library premises.

Readers are kindly requested to avoid abusive use of books. Do not fold the pages and do not mark up. On the tables there are bookmarks and white cards for notes.

After using the material, the reader closes and leaves the books in order, either on the edge of the table or in a space indicated by the library staff. The reader must not place the books he used on the shelves, nor leave them on the table like an amorphous mass.


PhD Candidates and students (undergraduate or postgraduate) who have completed their doctoral dissertation or studies respectively, lose the right to use the membership card of the AUTh Library System. Prior to their swearing in, they are required to provide the Secretariat of the Department with a written statement stating that they have no obligation to the University Libraries (borrowed material, fines). By issuing the certificate, the Library cancels the membership card and deletes the user from the library automated system.